Prepare a Mobile Training Kit

Jun 16th, 2012 | By | Category: Training Business Tips

Does your business do a lot of in house or offsite trainings?  It probably makes sense to prepare and package a mobile training kit for your instructors.  Even if you require instructors to bring their own equipment, you’ll probably want to provide them the manifest of materials and equipment that they’ll need to bring.

Benefits of using a standard training equipment kit:

  1. Uniformity and Consistency – you can rest easy knowing your classes and presentations are being delivered with the right materials and no “oops I forgot this” moments.
  2. Professionalism – by showing up with all your equipment and materials each and every time, you’re putting on a professional face for your training company.
  3. Lower Stress – knowing you can grab your training kit and have everything you need means you can focus your attention on other items and not worry about whether or not you forgot something.
  4. Saves Time – by preparing your kit in advance, with a standard set of tools, you don’t have to spend as much time the night before or day of preparing your presentation items.

Things to consider when preparing your mobile training kit revolve around what type of instruction it will be, where it’s located, what the onsite resources you’ll have, and how much you’re willing to spend.  At a minimum, we’d recommend considering the following items:

  • Pointing device – a laser pointer generally does the trick.  Some of you may want to use something more tangible like a stick.  Just don’t hit the students!
  • Projection Equipment – portable projectors are now inexpensive enough and bright enough to make a lot of sense even if you know projection equipment is being provided.  We’d recommend arriving with your own projector which can be used as a backup worst case.
  • Notebook or Laptop computer (or iPad) – for powering your presentation.  We’d recommend having a smart phone backup as well that you can hook into your projector.
  • Digital Material Access – put your presentation materials on a USB key but we’d also recommend storing course materials on Dropbox or some other cloud based file system in case your key doesn’t work.
  • Spare Papers, Pencils and Pens – yes, students should bring their own but it never hurts to have some spares.
  • Course Materials (store these separately) – for each course, build up the materials you need in student-sized units.  That way if you know you’re having a course with five students, you just grab five units!  Easy!
  • Aspirin and Band-Aids – sometimes accidents happen while setting up equipment.  Serious things should be dealt with seriously, but for a scrape a band aid is helpful.
  • Spare Cords – bring a spare power cable for your projector and other equipment.  Also pack a 15 foot heavy extension cable in case the room is configured weirdly.
  • Dongles and Adapters – some Macs and PCs require adapters.  Bring a DVI, VGA, and HDMI adapter so you can support all TV, monitor and projector types.
  • Spare Markers – both whiteboard and permanent.
  • Sign-in sheets and Evaluation Forms – pack a few spares here, but also include them in your Course Materials for each student.
  • Company Fliers / Business Cards – Always handy to have these when presenting!
  • Emergency Contact Information – Have a list of corporate phone numbers including tech support resources in case things go wrong.

How do you prepare for your in-house or onsite trainings?  We’d love to know!  Subscribe to our newsletter or follow us on Twitter for more information on how to run a training business.

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